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Exporting Results

Gen Image Factory provides several ways to export your job results and generated images.

Export Options​

Excel Export​

Export job metadata to Excel (.xlsx) format for analysis.

What's Included:

  • Image file paths
  • Generated titles and descriptions
  • Tags and metadata
  • Quality check status
  • Job information

How to Export:

  1. From Single Job View:

    • Open a job's details (click on a job from Dashboard or Job Management)
    • Click "Export to Excel"
    • Choose export destination:
      • Default Exports Folder - Saves to default location with auto-generated unique filename (includes timestamp and job ID)
      • Custom Location - Choose a specific folder and optionally customize the filename
    • If using custom location with a custom filename, choose duplicate policy (append number or overwrite)
    • File is generated and saved
    • On success, the file location is revealed in Finder/Explorer

  2. From Job Management (Bulk Export):

    • Select one or more jobs
    • Click "Export Selected"
    • Choose export destination:
      • Default Exports Folder - Uses auto-generated unique filename (includes timestamp, so duplicates are not possible)
      • Custom Location - Choose a specific folder and optionally customize the filename
    • If using custom location with a custom filename, choose duplicate policy (append number or overwrite)
    • A single ZIP file is generated containing:
      • One Excel file (.xlsx) per selected job with all job metadata
      • A summary text file (export_summary.txt) listing all exported jobs
    • ZIP file is generated and saved

ZIP Export​

Export images and metadata as a ZIP archive.

What's Included:

  • All generated images from selected jobs/images
  • Excel file with metadata
  • Job configuration summary

How to Export:

  1. From Dashboard Image Gallery:
    • Select images to export (checkbox selection)
    • Click "Export ZIP" button
    • Choose export destination:
      • Default Exports Folder - Saves to default location
      • Custom Location - Choose a specific folder
    • Choose whether to include Excel metadata (checkbox)
    • Choose duplicate policy (append number or overwrite)
    • Wait for export to complete (progress shown: gathering files → creating excel → zipping)
    • On success, ZIP location is revealed in Finder/Explorer

ZIP Structure:

exported-images-YYYY-MM-DD-HHMMSS.zip
├── images/
│   ├── image1.jpg
│   ├── image2.png
│   └── ...
└── metadata.xlsx (if included)

Export Workflow​

Single Job Export (Excel)​

  1. Open the job in Single Job View (click on a job from Dashboard or Job Management)
  2. Click "Export to Excel" button
  3. Choose export destination:
    • Default Exports Folder - Uses auto-generated unique filename (includes timestamp and job ID, so duplicates are not possible)
    • Custom Location - Choose a specific folder and optionally customize the filename
  4. If using custom location with a custom filename, choose duplicate policy (append number or overwrite)
  5. A single Excel file (.xlsx) is generated with job metadata, images data, and settings in multiple columns
  6. File location is revealed in Finder/Explorer on success
  7. Last custom location is remembered for future exports

Bulk Job Export (ZIP)​

  1. In Job Management, select multiple jobs (checkboxes)
  2. Click "Export Selected" button
  3. Choose export destination:
    • Default Exports Folder - Uses auto-generated unique filename (includes timestamp, so duplicates are not possible)
    • Custom Location - Choose a specific folder and optionally customize the filename
  4. If using custom location with a custom filename, choose duplicate policy (append number or overwrite)
  5. A single ZIP file is generated containing:
    • One Excel file (.xlsx) per selected job with all job metadata
    • A summary text file listing all exported jobs
  6. ZIP file is generated and saved
  7. Last custom location is remembered
  1. In Dashboard Image Gallery, select images to export
  2. Click "Export ZIP" button
  3. Choose export destination
  4. Choose whether to include Excel metadata
  5. Choose duplicate policy
  6. Wait for export progress (gathering files → creating excel → zipping)
  7. ZIP file is created with images and optional metadata.xlsx
  8. File location is revealed on success

Export Progress​

During ZIP exports, you'll see progress indicators:

  • Gathering Files - Collecting images and metadata
  • Creating Excel - Generating metadata spreadsheet
  • Zipping - Compressing files into archive

Using Exported Data​

Excel Files​

Open in spreadsheet applications:

  • Microsoft Excel
  • Google Sheets
  • LibreOffice Calc

Use for:

  • Analyzing image metadata
  • Creating reports
  • Sharing results with team members
  • Tracking quality metrics

Photo Stock Uploads: Excel (.xlsx) files can be easily converted to CSV format for direct upload to photo stock platforms:

  • Adobe Stock - Convert Excel to CSV and upload with metadata
  • Other Stock Platforms - Most platforms accept CSV format for bulk uploads
  • Conversion: Open the Excel file in any spreadsheet application and save as CSV format

ZIP Archives​

Extract to access:

  • Image files in organized folders
  • Excel metadata file
  • Job configuration details

Use for:

  • Creating backups
  • Sharing complete job results
  • Archiving old jobs
  • Moving images to other systems

Export Best Practices​

  • Export Regularly - Export important jobs before deleting
  • Use Descriptive Names - Name exports with job labels or dates
  • Selective Export - Export only what you need to save space
  • Verify Exports - Check that exports contain expected data

Export Limitations​

  • Exports are limited to completed jobs
  • Large exports may take time to generate
  • Ensure sufficient disk space for exports
  • ZIP exports include all images, which can be large

Troubleshooting Exports​

Export Fails​

  1. Check disk space
  2. Verify job is completed
  3. Check file permissions
  4. Review application logs

Missing Images in Export​

  1. Verify images exist in the gallery
  2. Check image filters aren't hiding images
  3. Ensure images weren't deleted
  4. Try exporting individual jobs

Large Export Times​

  1. Export jobs individually instead of bulk
  2. Filter to export only needed images
  3. Export to faster storage (SSD)
  4. Close other applications to free resources

Next Steps​